Synertec started out more than 20 years ago as a specialist construction and engineering firm for the pharmaceutical industry. Over time, the business grew, and now they have 60 staff members, providing specialist consulting, construction and engineering services to all kinds of industries, including defence, oil and gas and water.
Things ticked along on spreadsheets and other manual systems, but five years ago they sat down to do some strategic planning for the future. It was pretty clear that to get where they wanted to be, they were going to need to move beyond spreadsheets.
This is where Tidy and Xero came in. Tidy handles the time and materials planning and tracking, along with the project and management accounting and Xero handles the financial accounting. The result is almost an ERP system, full of up-to-date information for every project.
This is exactly what they needed to scale up. Running multiple projects in multiple locations creates a lot of information to be managed. Tidy helps Synertec capture this information quickly, and report it to decision-makers in the business. Kylie Brailsford, PMO and Validation Group Manager at Synertec said “a managing director wants to know how a project is tracking, and what its forecast is. Then he or she can compare that against that project’s budget. Xero and Tidy allow us to do that.”
This visibility lets managers make bigger-picture decisions more confidently, based on whether projects are forecast to be above or below their budget.
Accuracy is also particularly important for Synertec - they listed on the Australian Stock Exchange (ASX) in August of last year. Tidy helps to keep their information accurate by having everyone work in the same system for operations, which flows into the financial accounting system. That’s a lot faster and more accurate than emailing spreadsheets around!
Looking back, Kylie can’t believe how much better their data is now. “It was a real revelation when we made the switch, and there’s no way we could operate on spreadsheets now.”